Documents

Certificates

The Certificate of Origin

The Certificate is given by the Ministry of Economy.

  1. The Customer applies to the State Service with an application.

Application forms:

Legal entitiesPhysical entities

 

. The documents below should be attached to the application

  • A copy of State registration certificate if client is a legal entity.
  • Physical person’s certificate of entrepreneurship in case client who is engaged in entrepreneurial activity without creating legal entity.
  • A copy of contract (if available) between client and seller.
  • A copy of contract or other documents confirming the receipt of the initial raw materials of exported products, semi-finished products or other materials participating in preparation of main product.
  • The documents related to the limited percentage of the materials used if ad valorem share order applied the first four numbers of the commodity position on commodity nomenclature of foreign economic activity in case whether initial raw materials of exported product, semi-finished products or other materials participating in preparation of main product.
  • Receipt on payment of state tax for the Certificate of Origin.
  1. The application and other attached documents are accepted and considered.
  2. Application and attached other documents are registered in case of absence of any incompatibility or deficiency.
  3. The copies of application and attached documents are submitted to the Bureau for Expertise of Consumer Goods in order to define the origin country of product not later than 1 working day.
  4. Bureau accepts the documents and registers in special book.
  5. A contract concludes between Bureau and Client the services upon the services for examination of the origin country of the products and payment order is written to Client.
  6. Client pays for expertise services and presents the relevant bank document to the Bureau.
  7. Bureau expertise accuracy of origin country of product according submitted documents during 1 working day. The expertise process also examines availability of the exported goods and whether the technological process of the product is staged or it has necessary conditions for production.
  8. Two copies of expertise act are drawn up according to the results of the examination. One copy of act is submitted to the State Service on the same day.
  9. If the country of origin is identified according to the expertise act the State Service arranges Certificate of Origin per one day confirmed by the State Service’s seal and authorized person’s sign and presents to the Client.
  10. In case of impossibility of definition of the origin country of the product a written information is provided by the State Service not later than 3 working day after submission of application including the reasons.
  11. It is impossible to issue a Certificate of Origin the State tax is paid back according to the legislation.
  12. Client is provided a detailed report after presentation of application not later than 1 working day while any deficiencies and incompatibilities are discovered in documents.
  13. After repeated submission of documents by the customer, actions are carried out in accordance with the procedure specified in Paragraph 3 to 10 and upon the result decision on giving out (or refusal) of the Certificate of Origin.

 

 

Note: In order to obtain a Certificate of Origin in the regions, exporters must apply to the regional offices of the State Service. Expertise on identifying country of origin of goods is implemented by the regional offices of the Bureau and issuance of Certificate based on the results of the expertise is carried out by the regional offices of the State Service.

 


Phytosanitary Certificate

Certificate is issued by the State Phytosanitary Control Service based on the Ministry of Agriculture.

Procedure for obtaining Phytosanitary Certificate.

Phytosanitary Certificate is issued to the plant, fruit, vegetables and to the goods which are made of. To obtain a certificate exporter must apply to the State Phytosanitary Control Service and submit the following required documents.

✓State registration document

✓According to the Law of the Republic of Azerbaijan on State Duty check payment of 1 AZN for each transportation.

✓A document on description of the plant and plant products.

 

Phytosanitary quarantine inspection is carried out on the product after submission of the documents. A detailed phytosanitary quarantine inspection is carried out at first loading site in the air, sea and river parts, railway stations and other re-loading locations (during the formation of an export party). An internal quarantine certificate is issued in case of any mismatch of the goods. The internal quarantine certificate is issued in 2 copies: one is given to the owner of the goods and the other remains in the local quarantine service. The local body of the State Service  sends a notification about getting the internal quarantine certificate to the border Phytosanitary control station immediately exporting  the goods from the republic. The goods are visually quarantined while delivered to the border quarantine service and in case of any discrepancies the service issues a certificate (attachment 1) to each transport  in 2 copies. One is given to the applicant (cargo owner), and another copy is stored at the border Phytosanitary checkpoint of the state service. While exported  goods are shipped directly to foreign countries without discharge in Phytosanitary Control at the border, plant, plant products packaged, packed and transported to the transport facilities.

The State service structure prepares the Phytosanitary certificate in 3 copies which one is kept in the same structure and the other 2 are given to the applicant.  After delivery of cargo the applicant should give a copy of the Phytosanitary quarantine to the Phytosanitary control service and goes on after visual quarantine review in compliance with the Customs requirements without unload, division and mess up with other goods. If  transit plants and plant products in circulation in Azerbaijan Republic  are divided into parts, re-packed or combined with other loads appropriate phytosanitary measures are taken and if necessary is given a re-export Phytosanitary Certificate. The re-export Phytosanitary quarantine is issued in 2 copies which one is given to the product owner and the other to the appropriate  structure of State

Service Additions (Attachment 1)

 

Fitosanitar Nəzarət üzrə Dövlət Xidmətinin göstərdiyi xidmətlərin tarifləri

Service nameMeasure UnitTariffs

(AZN without value added tax)

1.Phytosanitary quarantine view of imported materilals in quarantine control
Seed material (all sorts), medical herbs.1 ton0,10
Plant products, fruits, vegetables, grain and cereals, tea, coffe, cocoa, dried fruits, spices and other products, manger and other technical cargos.1 ton0,03
Sugar and flour products1 ton0,01
All kinds of cut flowers, (decorative) flowers. And other plants1 ton0,03
Forestry materials1 m30,01
Hand luggage and baggageFrom 100 kg  to 1 ton0,10
2. Examination of samples taken from quarantine – controlled plant and plant products in quarantine expertise laboratory.1 sample0.60-0.90
3. Preparation of relevant documents Phytosanitary quarantine services for all kinds of plant and plant products.
·         Import  quarantine permission1 permit3,00
·         Phytosanitary certificate.

For one postageset0,20
1 hand bag (for passengers)set0,50
1 transport mean regardless of typeset1,00
4.Testing, examination and registration of pesticides, biological preparations and agrochemicals.1 document80.00

Attachment 2.

A sample of Phytosanitary  Certificate for Exportation

Hygienic Certificate.

 

Procedure for obtaining hygienic certificate.

 

The Hygienic certificate is issued to provide the compliance of all products to sanitary requirements. The sanitary and epidemiological surveillance in attachment (addition 5) must be paid and the following documents must be submitted.

An example of a product taken by specialists in sanitary – epidemiological service.

An inspection act of the territorial state sanitary inspection structure for compliance with the sanitary norms and regulations of manufacturer in addition to produced foodstuffs.

Then the product is subjected to hygienic evaluation in laboratory (according to biological, toxicological and other indicators).

After product examination, a positive opinion is given and gets hygienic registeration . Then a hygienic certificate is given within 10 working days. Hygienic certificate is given for 1 year to local products and for 6 months to imported products.

A sample of hygienic certificate.

Addition 5.

Tariffs for services of the sanitary and epidemiological surveillance center.

ServicePayment (AZN)
1. For sanitary control.
Regulatory check of technical documentation, construction and other projects (for an hour).2
Issue of hygienic certificates, sanitary passports, ship certificates and etc. without the costs of laboratory tests.3
Studying sanitary hygienic practices of enterprises, organizations regardless of their ownership forms and preparing regulative programs (for an hour).3
2.   physical – chemical examinations – name of the examined elements.
Determination of nitrogen oxide, acetone, acetylene, dimethylamine, ethylene glycol, dichloroethane, lacquer, ethyl alcohol, sulfur anhydride and others in the air.8.0 each
Determination of benzole, petrol, ammonia, aniline, divinyl, xylene, kerasin,methylacrylate, total hydrocarbons, carbon oxide, styrene, complex ether and carbon dioxide in the air.10.0 each
Determination of phenol, futurol, chlorine benzene, chloroprene, cyclohexane, formaldehyde in the air.10.0 each
3.   Toxicological examination.
Determination of remnants of harmful chemicals in food products.10.0 each
Nitrate determination of plant products5.0 each
Determination of bromethyle in cereals flour and flour products.10.0 each
Determination of copper syrup in wine, juice and bruits.6.0 each
Determination of polymer and synthetic smell and color resistance of puppets, toys.1.0 each
Determination of heavy metals in products which are in contact with foodstuff and products made of synthetic materials.8.0 each